Date: Saturday, May 18, 2019
Time: 3:30 P.M. (2:30 arrival time for graduates)
Location: Shreveport Convention Center
1. Financial Obligations: Before you receive your diploma, all fees and debts must be paid in full. See a bookkeeper if you have any questions…this is your responsibility—take care of it NOW!
2. Join the C.E. Byrd High School Alumni Association: Annual dues are $20.00. Our fiscal year runs from August to August. The dues are used to pay for mailings, postage, two issues of Alumni Highlife, landscaping, or anything else the Alumni are responsible for. Lifetime dues are $200.00. These funds are invested for future use and only the interest can be used for current spending.
3. Dress: The clothes you wear should not detract from the dignity of the commencement exercises. Proper clothes must be worn. You should be empty-handed for graduation (no purses, cell phones, flowers, etc.) Tennis shoes should not be worn.
a. Ladies—dresses should not extend below the graduation gown. Dark shoes look the best. Do NOT remove your cap during the National Anthem.
b. Gentlemen—Wear dark-colored slacks and a white or light-colored shirt with a tie. Remove your cap during the National Anthem, the invocation, and the benediction only.
4. Cap and Gown: Only an approved cap and gown may be worn…faded caps and gowns will not be approved (see Mrs. Byrd or Mrs. Carberry for approval). For best appearance, hang your gown on a hanger overnight and steam it if needed. You may put your cap and gown on once you arrive at the convention center. Caps should be worn SQUARLEY on the head—flat with the deep point in the back. The tassel on the cap should be worn suspended over the right front of the cap. DO NOT change the tassel position until told to do so during the ceremony. These are breakable…so be careful, or you’ll be “tassel-less”! No decorations allowed on your caps. Save that for college. Please consider donating your gown…we’ll have a collection point after graduation, or you can drop it off at school any time after graduation!
5. Photographs/Video: A professional photographer will take a picture of each graduate after they’ve received their diploma. No one other than the authorized individuals will be allowed on the main floor before, during, or after the ceremony. Family pictures may be taken in other locations around the convention center. A professional videographer will be filming graduation. You will receive information for cost of each.
6. Parking and Assembly: Report to the Convention Center before 2:30 P.M. with your cap and gown. You should be in the holding area at 2:30 to line up, not showing up to park! Parking… there is a parking garage across from the Convention Center on the corner of Caddo and Louisiana…the convention center staff have told us that is the best place for graduates to park. Carpool! Faculty members and signs will direct you to the line-up area and your place in the line. Only graduates and faculty members will be allowed in the line-up area.
7. Processional: At 3:15 P.M., lines will move into place, and promptly at 3:30 P.M. the doors will be closed and graduates will march in and remain standing until AFTER the National Anthem and the invocation. At this time the doors will reopen and someone will instruct you to be seated. There will be guides to help you remember where to go and what to do. Remember…fill in all seats…no empty
seats…even if that means you aren’t sitting in the same seat as before you crossed the stage. Pay close attention to the NHS Usher. They will guide you to where you’re supposed to be. You’ll have a program on your chair so you will know what is going on. Don’t do anything silly to draw attention to yourself. This isn’t the time to be rowdy.
8. Diplomas: NHS will direct each row to rise and come forward to the stage. You will be stopped and your name will be checked by the counselor and/or faculty marshal before you cross the stage. Move onto the stage as your name is called…you will receive an empty diploma cover from the principal. “Take and shake”—take with your left hand, shake with your right hand. There will be a line of people up there to shake your hand. After you get through that line, march off
stage. Pause to have your picture taken and follow the path back to your seat (pay attention to the path!) and remain standing until the entire row is in place. You will all be seated together. Seniors on stage will receive their diplomas first. After all graduates receive their “diplomas,” a special ceremony will instruct you when to move your tassel from the right side to the left side of your cap.
9. Recessional: Remain standing for the Alma Mater and the benediction…after the benediction, the recessional will begin. Remain in line and follow the National Honor Society guides/faculty marshals to the back hallway, where tables will be located and your diploma & cumulative folders will be given to you…stay in alphabetical order! If there is a problem with your diploma, wait until all graduates have received their diplomas and a counselor will assist you.
10. Diploma Covers—DO NOT BRING YOUR DIPLOMA COVER TO GRADUATION!! You’ll be handed a prop one on stage. You must return the diploma cover (it’s not yours) BEFORE you get your diploma. There will be a check point where you will hand the cover to a teacher, and then you will retrieve your diploma and cumulative folder. DO NOT LEAVE WITH OUR DIPLOMA COVER!
11. Reminders: Commencement, the solemn but joyful climax and recognition of the graduate’s years of study, is an important and meaningful occasion to the school and its faculty, staff, and students.
a. Guests and participants are to avoid moving around and having unnecessary conversation after the ceremony has started.
b. Wait to applaud until AFTER ALL GRADUATES have been called.
c. No food or drinks
d. Graduates are expected to conduct themselves according to school policy…students with unacceptable behavior will not be awarded a diploma at the graduation ceremony.
e. Don’t bring your diploma cover to graduation…we’ll have one for you to borrow…remember #9!
f. Parents/guests should plan to arrive around 3:00…this will allow time for parking and walking to the graduation hall.
12. Conclusion: The graduation ceremony will begin promptly at 3:30 P.M. The activities should be over no later than 5:30 P.M. Please inform your family members and guests about acceptable behavior, prohibited items, and arrival times (3:00 for guests). Congratulations Class of 2019!
Caddo Parish Public Schools is proud to offer families the ability to watch the Class of 2019 graduate through our online streaming service. Whether family members are overseas or unable to travel to the Convention Center, Caddo’s Ustream has you covered with live video of all graduation ceremonies taking place at the Shreveport Convention Center. To view, visit www.caddoschools.org and click on the livestream banner at the top. It will direct you to the live channel where commencement exercises can be viewed.
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